REgistration

How to Register for

iaus409

Step one: Sign up

Click the link to the registration platform, and create a login by selecting “Sign up here”.
Enter your email address and verify to access the conference registration form.

Step two: register

Fill out the registration form and confirm.

Step four: Submit your abstract and grant application before 8 MAY 23:59 UTC

Payment is not due until after the abstract results have been released.
Return to the platform dashboard and click “Abstract submission” to submit your abstract and grant application.

Step five: proceed to payment

Payment is not due until after the abstract results have been released.
Return to the platform dashboard and click “Registration and Payment” to pay for registration.
Your registration is not complete until you have submitted the registration payment.
All fees are displayed in Japanese Yen.

Payment structure

Registration Fees

REGISTRATION TYPEEARLY BIRD (UNTIL 15 JULY)REGULAR (AFTER 16 JULY)
In-person Participants (JPY)45,000 (~250 EUR)54,000 (~300 EUR)
Online Participants (JPY)27,000 (~150 EUR)36,000 (~200 EUR)
In-person Students (JPY)27,000 (~150 EUR)27,000 (~150 EUR)
Online Students (JPY)18,000 (~100 EUR)18,000 (~100 EUR)
Accompanying Persons (JPY)9,000 (~50 EUR)9,000 (~50 EUR)

NOTE 1: Registration fees for students (both in-person and online) stay the same throughout the pay period.
NOTE 2: Student fees apply only to undergraduate and PhD students. Students will need to upload a certificate or a letter of support from their supervisor on the registration platform.
NOTE 3: Accompanying persons will receive name badges and will have access to the Conference Halls and Coffee Breaks. However, the Banquet for an Accompanying Person costs 9,000 JPY.

payment

CAncellation policy

1 May: 100% refund
1 June – 1 September: 50% refund
After 1 September: No refund

Participation Support

Grants and Waivers

The IAU provides 20,000 EUR for each Symposium to support participants’ attendance through travel grants and fee waivers. The LOC is seeking additional funding to support more delegates, in particular, students and those who are early in their careers (less than 10 years post-PhD).

The grant application is on the same form as the abstract submission. You must submit an abstract in order to be considered for a travel grant or fee waiver.

More information will be posted here as it becomes available.

What are

Successful abstracts

This Symposium is dedicated to providing astronomers the tools they need to communicate effectively with their colleagues, funders, policymakers, and other key stakeholders. It is meant to provide a space for science communication researchers and astronomers to bring research to practice through talks, workshops, special sessions, and more.

PLEASE NOTE: This Symposium is not a forum for public outreach activities. If you are interested in highlighting one of your previous outreach activities, please consider submitting an abstract for the 2028 Communicating Astronomy with the Public (CAP) Conference. Abstracts related to discussions of public engagement events and initiatives will not be considered for this Symposium.

Email us at iaus409-contact@ml.nao.ac.jp if you have any questions.

Join Us at the Symposium

Reserve your place now for an enlightening experience at the forefront of astronomy communication.

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