QUICK INSTRUCTIONS
*If you find any issue accessing the information provided below, please let us know, as we are trying to build an accessible process for submitting the Proceedings and welcome all suggestions.*
All Authors have to deliver their completed manuscripts to their Contact Editor as soon as possible after the Symposium. Authors who wish to make revisions can submit a revised version of their manuscript to the Contact Editor within four weeks after the Symposium.
The Author of an IAU symposium paper is responsible for the following:
(1) To submit to the Symposium editor, as soon as possible following the Symposium, a copy of
the paper to be published, written clearly in English, using the LaTeX style files provided.*
https://www.iau.org/static/scientific_meetings/authors/focus_meeting_paper.tex
(2) To respond to Editor’s requests for correction/alteration in a timely manner.
http://www.iau.org/static/scientific_meetings/authors/
(3) A copyright form will have to be submitted.
http://www.iau.org/science/publications/copyrightform/
*For those who are unfamiliar with LaTeX, You can download the free TexMaker software to use, simply open this template
http://www.xm1math.net/texmaker/
and replace the text in the source code.
The suggested number of pages:
Invited talks – 6 pages
Panel – 3 pages + (2 pages for the discussion and questions will be added per session)
Talks – 3 pages
Poster – 2 pages (digital format)
Note to Participants: All IAUS358 Participants will have free access to the digital format of the Proceedings.
PROCEEDING ENQUIRIES
General enquiries regarding IAUS358 Proceedings should be directed to (Contact Editor):
Lina Canas
lina.canas@nao.ac.jp
or
iaus358contact@prcml.mtk.nao.ac.jp
MEET THE IAUS358 PROCEEDINGS TEAM:
Lina Canas
Amelia Ortiz Gil
Garry Foran
Shazrene Mohamed
Thilina Heenatigala
PROCEEDINGS OF THE IAUS358 (Official Guidelines by the IAU)
The Proceedings of an IAU Symposium should provide a comprehensive overview of the field, rather than a collection of short papers that provide snapshots. Thus, the IAU encourages the Editor(s) to publish primarily review and invited papers of typically 10-20 pages each that summarize the main developments in the subfield over the past decade and list outstanding questions.
An optional Discussion can be added. Review and invited speakers should be informed at the time of invitation of these publication requirements. If space allows, a (selected) number of contributed papers of typically 4-6 pages each can be included as well. The total should not exceed 600 printed pages.
Posters should not be included in the published Proceedings (for space reasons or otherwise) but they can be provided as ‘supplementary information’ in electronic format only, of typically 2 pages each.
The same holds for any contributed papers that are not selected to be included in the printed version. As such they will be posted alongside the review/invited oral presentations on the Press website. In this case the Editors must provide a ‘poster index’ for the printed volume that lists the titles and authors of all the posters (no page numbers), accompanied by a note stating that the posters are available online at http://journals.cambridge.org/IAU. The posters online will be associated with this ‘index’ file so that they are easily found.
AVAILABILITY
The IAU continues to aim for a high quality and timely publications series. The official IAU publisher since 2004 is Cambridge University Press and publishes the proceedings, in electronic form and as hardback copies, the Proceedings of IAU SYMPOSIA.
The online IAU Proceedings are available at http://journals.cambridge.org/IAU and are made freely available 18 months after publication. All volumes are also indexed by the Press in the NASA ADS abstracting service.
EDITORIAL TEAM
The Editors have the first three months after their Symposium to complete their editing task.
This requires that all Authors have to deliver their completed manuscripts to their Contact Editor as soon as possible after the Symposium. Authors who wish to make revisions can submit a revised version of their manuscript to the Contact Editor within four weeks after the Symposium. In principle, the “Contact Editor”
is the first Editor listed on the IAU webpage for the Symposium, in the case of several co-editors.
AUTHOR RESPONSIBILITIES
The Author of an IAU symposium paper is responsible for the following:
(1) To submit to the Symposium editor, as soon as possible following the Symposium, a copy of
the paper to be published, written clearly in English, using the LaTeX style files provided,
and following the IAU style for references as detailed further below in this document.
(2) To respond to Editor’s requests for correction/alteration in a timely manner
AUTHORS STYLE FILE
The IAU wishes to have a fixed appearance of its Proceedings and so it is not allowed to change
font sizes and layout in the author’s style file. To facilitate the production process
authors are strongly recommended to use the graphicx package and EPS files for figures.
The LaTeX template files are found in the file directory for Authors:
http://www.iau.org/static/scientific_meetings/authors/
REFERENCES /JOURNAL ABBREVIATIONS AND STYLE
Authors and Editors are requested to use the following abbreviations in journal references:
\textit{AJ} Astronomical Journal
\textit{ARAA} Annual Review of Astronomy & Astrophysics
\textit{ApJ} Astrophysical Journal
\textit{ApJS} Astrophysical Journal Supplement Series
\textit{Applied Optics} Applied Optics
\textit{Ap&SS} Astrophysics and Space Science
\textit{A&A} Astronomy & Astrophysics
\textit{A&AR} The Astronomy and Astrophysics Review
\textit{A&AS} Astronomy and Astrophysics Supplement Series
\textit{AcA} Acta Astronomica
\textit{Adv. Sp. Res.} Advances in Space Research
\textit{AIP-CP} American Institute of Physics Conf. Proc.
\textit{ASP-CS} Astronomical Soc. of the Pacific Conf. Series.
\textit{Astron. Lett.} Astronomy Letters
\textit{AN} Astronomical Notes (Astron. Nachrichten)
\textit{Astron. Rep.} Astronomy Reports
\textit{Ap. Lett.} Astrophysical Letters
\textit{AZh} Astronomicheskii Zhurnal
\textit{BAAS} Bulletin of the AAS
\textit{JA&A} Journal of Astrophysics & Astronomy
\textit{JRASC} Journal of the RAS of Canada
\textit{MemRAS} Memoirs of the RAS
\textit{MNRAS} Monthly Notices of the RAS
\textit{MemSAIt} Memorie della Societa Astronomica Italiana
\textit{Nature} Nature
\textit{New Astron.} New Astronomy
\textit{New Astron. Revs} New Astronomy Reviews
\textit{Observatory} The Observatory
\textit{Phys. Rev. A} Physical Review A.: General Physics
\textit{Phys. Rev. Lett.} Physical Review Letters
\textit{PASA} Publications of the Astron. Soc. Australia
\textit{PASP} Publications of the Astron. Soc. Pacific
\textit{PASJ} Publications of the Astron. Soc. Japan
\textit{PAZ} Pis’ma Astronomicheskii Zhurnal
\textit{QJRAS} Quarterly Journal of the RAS
\textit{Rev. Mexicana AyA} Revista Mexicana de Astronomia y Astrofisica
\textit{Science} Science
\textit{Solar Phys.} Solar Physics
\textit{S&T} Sky and Telescope
\textit{Soviet Astron.} Soviet Astronomy
\textit{Space Sci. Revs} Space Science Reviews
\textit{Vistas in Astron.} Vistas in Astronomy
\textit{ZfA} Zeitschrift für Astrophysik
Example journal paper:
\bibitem[Krabbe, Genzel, Eckart, \etal\ (1995)]{Krabbe95}
{Krabbe, A., Genzel, R., Eckart, A., Najarro, F., Lutz, D., Cameron, M.,
Kroker, H., Tacconi-Garman, L. E., Thatte, N., Weitzel, L., Drapatz, S.,
Geballe, T., Sternberg, A., Kudritzki, R.-P.} 1995,
\textit{ApJ} (Letters) 447, L95
Example conference paper:
\bibitem[Herrero (2003)]{Herrero03}
{Herrero, A.} 2003,
in: K.A. van der Hucht, A. Herrero \& C. Esteban (eds.),
\textit{A Massive Star Odyssey, from Main Sequence to Supernova},
Proc. IAU Symposium No. 212 (San Francisco: ASP), p.\ 1
COPYRIGHT
Authors are solely responsible for ensuring copyright clearance to reproduce illustrations, text, etc., for which they themselves do not own the copyright.
Licensed under a Creative Documents License
The Editorial team reserves the right of rejecting any submissions that are deemed in insufficient non-compliance to these Submission Guidelines.
Copyright of the published articles is held by the IAU, and is administered on behalf of the IAU by Cambridge University Press.
All Authors are required to complete an IAU Copyright Form, either a) on paper or b) online:
a) Download and print out the IAU Copyright Form at
http://www.iau.org/static/publications/Copyright.pdf
Send the completed form to the IAU Secretariat. The form can be posted by airmail, or faxed to +33 (0)1 43 25 26 16
b) Alternatively, complete and submit the online form at
http://www.iau.org/science/publications/copyrightform/
The signed form gives the IAU and Cambridge University Press permission to publish the article, and allows them
to protect the article against unauthorised use.
The author is permitted (subject to conditions) to post the final published article immediately on his/her
personal or departmental website, to post the submitted version of the article immediately on ArXiV or in his/her
institutional repository, to make hard copies of the article and to use the article in any of their future works.
The final published article may be posted on ArXiV or in an institutional repository no sooner than one year following
publication, or earlier than this if they first seek the permission of Cambridge University Press.
Cambridge University Press will automatically index all articles individually in the SAO/NASA ADS upon publication.
Full terms and conditions of are listed at the end of the form.
Accessibility for Cambridge Core
The guidelines have three levels of accessibility (A, AA and AAA). The target for Cambridge Core is level AA.
Further information can be found at this link https://www.cambridge.org/core/accessibility
“We are continually working to make Cambridge Core as accessible and usable as possible. To help us make it a positive place for everyone, we’ve been using the Web Content Accessibility Guidelines (WCAG) 2.0. These guidelines explain how to make web content more accessible for people with disabilities, and user-friendly for everyone.”